Reasons Why You Should Consider Using Electronic Signatures
Most businesses nowadays feel plenty of pressure to adopt paperless solutions for their operations. It is still quite not clear whether the concept of totally paperless offices will ever come to fruition, but we are edging closer to this being reality. Even though it may not be very realistic to totally eliminate paper from your office this year, perhaps the future could be the perfect time to ditch pen and paper and adopt electronic signatures. Electronic signatures refer to electronic data that gets logically associated with other electronic data and is used by signatories when signing. So long as they are in adherence to requirements of specific regulations they were created under, electronic signatures provide a similar legal standing to handwritten signatures. Generally, the purpose of electronic signatures is typically authentication documents containing uniquely identifiable marks that don’t require pen and paper. Despite some obvious security concerns, electronic signatures are broadly used in legal dealings, as a part of official government documents, private affairs and business transactions. Prior to giving any serious considerations to their use, it is necessary to understand the advantages of electronic signatures.
Electronic signatures are both simple and intuitive. This relative ease is arguably their greatest advantage, since there are various online solutions that provide systems which enable users to upload documents, declare signers and recipients then deliver secure links to respective recipients. Process completion then becomes very easy since all recipient has to do is sign the received documents. Therefore, the process is that easy, since basically anyone that can open links and click buttons can use electronic signatures.
Even though hard to believe, traditional paper documents are less safe and secure in comparison to electronic signatures. Besides containing signatures, they also happen to have traceable information such as; the person that signed the document, when they signed the document and the location they signed it from. It doesn’t take much to realise that all this is way stronger and more enforceable in comparison to traditional paper-based transactions.
Electronic signatures are very convenient, especially when you consider the extent of geographical dispersion in today’s business world. Nowadays, even the smallest of businesses transact with various customers, partners and suppliers different cities and countries. Businesses can therefore conveniently authenticate documents remotely through electronic signatures unlike other methods such as mailing, printing and scanning.
Due to greater convenience, electronic signatures also offer much faster turnaround. Instead of going through the tedious process of sending a document to a single party, waiting for them to print, sign and scan the document, all involved parties can sign off the document in a matter of seconds.